Moving Around the Document Tutorial
Free Online Microsoft Word Tutorials
MS Word 2010 – Getting Started
* Basic Navigation
Understand how to use the mouse, keyboard, keyboard shortcuts, scroll bars, Home and End buttons and Go To features makes using Word much easier.
The Go To Function
The Navigation Pane
Although it is important to know how to move around a one page or two page document efficiently, imagine you are working with documents that contain multiple pages, for example a contract, a dissertation, a novel or a 30 page strongly worded letter to a local politician. Being able to move around in these types of documents quickly and efficiently is essential.
* Basic Navigation
As with all things, before we can practice our really cool navigation moves, we need to start with the basics of moving around in a document.
1. The first method is to use the vertical scrollbar located to the right of your screen (circled in yellow in the screenshot below). Use your mouse to click on the arrows located at the top and bottom of this scrollbar to move upwards or downwards through a document.
2. Dragging the slider located in the middle of the two arrows on the Vertical Scrollbar will take you through multiple pages quickly. Whilst dragging the slider look out for the page information pop-up that will tell you at which page number you are.
3. Use the Horizontal Scrollbar located at the bottom of the screen (circled in yellow in the screenshot above) to move through the width of a document. This is especially important if your screen size is small or you are viewing a landscape-sized document.
4. A second way of navigating through a document is to use the scrolling wheel on your mouse.
5. Click anywhere in your document and then scroll the wheel on your mouse upwards or downwards to navigate through your document.
6. For a more ‘localized’ scrolling ‘experience’, for example if you want to move through words, lines or paragraphs of text on a page, use the direction arrows on your keyboard.
7. To move a single character at a time, press the left or right arrows on your keyboard with your cursor positioned in the text.
8. To move through a line of text at a time, press the up or down arrows on your keyboard with the cursor positioned in the text.
9. To skip through text word-by-word, hold down the Control key on your keyboard whilst pressing the left or right arrow to move forwards or backwards through a sentence. This is a useful tool if you wish to proofread your work a word a time.
10. To navigate through paragraphs by going to the first line of each paragraph, hold down the Control key and press the up or down arrow on your keyboard.
Once you start working with long documents, there are a few essential navigation keys you need to be very familiar with. These will save you a lot of time and is worth writing down and sticking somewhere on the side of your screen until they have become second nature to you.
1. To quickly move to the beginning of a document, hold down the Control key and press Home on your keyboard. Pressing the Home key without holding down Control will take you to the beginning of the line only.
2. To quickly move to the end of your document, hold down the Control key and press End on your keyboard. Pressing the End key without holding down Control will take you the end of the line only.
3. To move through your document screen by screen, press the Page Up or Page Down screen. Unlike what its’ name suggests, Pg Up and Pg Dn will not move a whole page up or down.
* The Go To Function
The Go To function is a little bit like GPS or Satnav. You are given options for what kind of location you wish to go to, you insert the co-ordinates and it takes you there. The longer and more complex the document you are working in is, the more essential working with the Go To function becomes.
1. You can use the Go To function to navigate to specific pages in your document. For example, you may have made a note to continue reviewing a document on page 20. Instead of using the above methods, ie using keyboard keys or the vertical scrollbar to move to page 20, you can use Go To to navigate there directly.
2. You find the Go To dialogue box button in the Editing Group under the Home Tab. Click on the drop down arrow next to the Find button and select Go To from the list (circled in yellow in the screenshot below). This will launch the Go To dialogue box.
3. In the Go To dialogue box ensure that under the heading Go To What, Page is selected and type the page number you wish to navigate to in the box, in our example, page 20:
4. Press the Go To button to navigate to the page value you entered in the box. This will take you to page 20 in your document. Press the Close button to close the Go To dialogue box and continue working in your document.
5. You can also use the Go To box to navigate directly to sections, bookmarks, comments, footnotes, tables, graphics and other elements.
6. Select the element you wish to navigate to, for example, Table. Enter the number of the table you wish to go to and press Go To. If you don’t know the number of the table or other element, simply select the element in the Go to What list and use the Next and Previous buttons to navigate backwards and forwards through all the instances of the selected element in your document:
7. The Previous and Next buttons will appear by default if you leave the Go To box blank.
QUICK TIP: The quickest way to launch the Go To dialogue box is to hold down the Control key on your keyboard and press the G key.
* The Navigation Pane
The Navigation Pane is new to Office 2010. Some people consider it to be an annoyance, others love it, many don’t even know of its existence as it is relatively well hidden. It is a pane with a few powerful navigation options that appear on the left-hand side of your screen when activated and allows you to navigate through headings, pages and specific words in your document.
1. To launch the Navigation Pane, click on the Find button located in the Editing Group under the Home Tab:
2. The Navigation Pane (circled in yellow in the screenshot below) consists of a blank box in which to type search items, three selection tabs, navigation arrows and a blank area in which your navigation ‘results’ will appear:
3. To navigate through headings in your document, press the first tab (circled in yellow in the screenshot above).
4. This will open a list of all the numbered headings and sub-headings in your document. The highlighted heading indicates where your cursor is currently located in the document:
5. If you click on any of the headings in the Navigation list, it will take you to that heading in your document.
6. You can also use the Navigation Pane to quickly move to pages in your document by viewing thumbnails of pages.
7. In the Navigation Pane, click on the Browse Pages in Your Document tab (circled in yellow in the screenshot below) which is located to the right of the Heading tab. This will display thumbnails of the pages in your document in the Navigation Pane. You can click on any of the thumbnails to navigate to that page:
8. Lastly, you can use the Navigation pane to navigate between all instances of the same word in your document and to find specific words.
9. Type the word or phrase you are looking for in the Search Document box in the Navigation Panel. For example, we are looking for the word: United States:
10. The Navigation Pane (in the screenshot above) shows that there are 5 matches for the word. The word is highlighted in your actual document and a list of all the sections of the document containing the word, appears in the Navigation Pane.
11. To quickly navigate to one of the instances listed in the Navigation Pane, click on the item to go to the word (or phrase) in your document.
12. You can also use the Next and Previous buttons (circled in yellow in the screenshot above) located above the search result box in the Navigation Pane, to move through all instances of the search item in your document.
QUICK TIP: To launch the Navigation Pane quickly, hold down the Control key on your keyboard and press the F key.
Test your MS Word skills with the corresponding FREE Online Multiple Choice
Moving Around the Document Test
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